Relocation of Assets andFurniture for The Portman Family Centre (PFC)

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1. Project Overview

This project involves th erelocation of assets and furniture from The Portman Family Centre (PFC),situated at 4 Lilestone, Street, Westminster, London, NW8 8SU. These assetswere spread over two floors and were to be relocated to their new premises at 12-18 Salisbury Street, Westminster, London, NW8 8DE.

2. Pre-Move Planning

The pre-move planning phaseentailed two days of meetings, which were attended by our dedicated Project Manager and PFC project leads. The meetings were held to discuss individual departmental requirements.

Our team conducted a seriesof pre-move meetings that included discussions on move instructions for PFC staff, the clear strategy for the labeling of all items, and the provision of move instructions.

3. Move Instructions

The move instructions encompassed:

- Dates for the provision of 150 E1 crates and 20 IT crates.

- Packing instructions.

- Contact details for our Project Manager and Team Leaders.

- Relocation dates.

Our Project Manager emphasised that all items should be labeled clearly to define their new location within 12-18 Salisbury Street. This included individual items such as playground items, garage contents, and packed/boxed items.

4. Project Management

Our Project Manager, incollaboration with the team, devised a move plan. This plan included aprogrammed schedule of attendances, times of attendance, volume of resources expected each day, key performance indicators, and delivery of 150 E1 crates,20 IT crates, packing boxes, and labels (12 colors).

5. Pre-Move Team Briefing

Once an internal departmental move team had been established, our dedicated Move Manager, Andy Parker, briefed all relevant stakeholders on the roles and responsibilities of each team member. This included details of safe working routes, points of access and egress, muster points, onsite Health and Safety regulations, and the provision of warning signs.

6. Execution Phase

Pre- Move Packing and Fitting Works

This phase took place from2nd to 6th August 2021. Our team comprised 1 Supervisor, 4 Porter/Packers, and1 Fitter. They were stationed at 4 Lilestone, Street, Westminster, London, NW88SU over a 5-day period. The team undertook the packing of items withinclassrooms, office spaces, and outside areas, ensuring clear instructions wererecorded for their delivery.

Relocation of Assets

The relocation phase tookplace from 9th to 13th August 2021. Our team comprised 2 7.5 Ton Vehicles, 2Drivers, 2 Supervisors, 6 Porter/Packers, and 1 Fitter. They were stationed at4 Lilestone, Street, Westminster, London, NW8 8SU over a 5-day period toundertake the relocation of all assets.

Post- Move Un-packing and Fitting Works

This phase took place from 16th to 19th August 2021. Our unpacking team comprised 1 Supervisor, 2 Fitters, and 4 Porter/Packers. They unpacked and unboxed each item and placed it within its final designated location.

7. Milestones and Completion

The project was successfully completed on 19th August 2021. All action dates were confirmed with our operations department, led by David Matthews, and PFC leaders, and the resources required for the project were booked in. The area for loading outside of 4 Lilestone Street was identified as a double yellow line and pay by phone location.

Our Project Manager pre-arranged parking dispensations with Westminster parking services where required, allowing us to position our vehicles as near to the building as possible. We also placed warning signs to protect and inform members of the public while we completed all elements of the project.

8. Conclusion

The relocation process was effectively managed, and all milestones and deadlines were achieved. Our team ensured a smooth transition for all assets at The Portman Family Centre, adhering to all safety and health regulations.

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